1. Mayor - Shall be executive director of all City offices and ex-officio member of all committees, commissions and boards unless otherwise designated by statute, ordinance or rule. Full-time elected officers, Alderpersons, and department heads who will be absent from the City shall inform the Mayor as to where they can be reached.

2. Board of Public Works - Shall have jurisdiction over all public buildings and grounds and shall perform such duties as outlined by State Law.  Membership shall consist of the Mayor, City Clerk, City Attorney, Director of Finance, Director of Public Works, and the Chairman of five of the standing Committees: Finance, Municipal Services, Parks and Recreation, Utilities and Community Development.  The Board shall perform such duties as outlined by State Law. The Board shall have jurisdiction over all public buildings and grounds. The Vice-Chair of a Committee may serve as an alternate in the absence of the Chair. The City Attorney, Director of Finance and Director of Public Works may designate an alternate to attend in their absence. The City Clerk shall act as Secretary without vote.  

3. Administrative Services Committee - Shall have jurisdiction over the Departments of Human Resources, City Assessor, Finance, City Attorney, Technology Services, and the Central Equipment Agency (CEA) advisory committee, budgets, education, legislative matters, rebates, claims, insurance policy matters involving personnel, labor relations, equal opportunities issues, employee compensation and benefits, over any request to fill vacant positions or to change a Table of Organization within the City. It shall be the duty of this Committee to audit and act on all demands, claims and actions against the City. The Director of Finance and the Director of Human Resources or their designees shall attend all Finance Committee meetings in an advisory capacity. The Director of Finance or designee shall also be a member of the CEA advisory committee.

4. Municipal Services Committee - Shall have jurisdiction over the Department of Public Works including the Street Division, Sanitation Division, Maintenance Division, Traffic Division, Engineering Division, Inspection Division and the Parking Utility, and over bridges, streets and sidewalks, traffic flow patterns, traffic control, parking ramps, the addition or deletion of on-street parking areas, and sewer and water installation and distribution within road right-of-way.  The Committee recommends to the Council various five-year plans for sidewalks, street construction and reconstruction. The Director of Public Works or his designee shall attend all meetings of the Municipal Services Committee in an advisory capacity. The Director of Public Works or designee shall also be a member of the CEA advisory committee.  A member or members of the Municipal Services Committee will be appointed at large by the members of the Municipal Services Committee to: 1) be the Council representative to the Boards of Heating Examiners and Building Inspection, and 2) the CEA advisory committee on an on call basis.

5. Safety and Licensing Committee - Shall have jurisdiction over the general operations of the Police Department, Fire Department and Office of the City Clerk.  The Committee approves the location of voting places for elections, all bartender and liquor licenses and recommends the revocation or suspension of liquor licenses to the Common Council. The Vice Chairman of the Safety and Licensing Committee will serve as the representative to the Towing Services Review Committee.  The Police Chief, Fire Chief, the City Clerk, and an Assistant City Attorney or their designee shall attend all meetings of the Safety and Licensing Committee in an advisory capacity.  

6. Community Development Committee - Shall have jurisdiction over the Department of Community Development. The Committee shall encourage and foster quality economic growth and development of the community. The committee shall assist in the attraction, recruitment, creation, retention and expansion of new and existing business enterprise and industry in the City. The Director of Community Development or designee shall attend all Community Development Committee meetings in an advisory capacity.

7. Utilities Committee - Shall have jurisdiction over water filtration, distribution and installation of water main, waste water treatment and any associated sewer lines, stormwater remediation and associated facilities. This committee shall have rate setting responsibilities for all areas under its jurisdiction subject to the rules and regulations of the Wisconsin Public Service Commission or other regulatory agencies as they may apply. The Director of Public Works and the Director of Utilities or their designees shall attend all committee meetings in an advisory capacity.

8. Parks and Recreation Committee - Shall have jurisdiction over the Parks and Recreation Department and Reid Municipal Golf Course. This Committee shall maintain and develop the City park system, provide forestry and turf maintenance services and recreational opportunities, including the operation of Reid Municipal Golf Course, to the residents of the City of Appleton. The Director of Parks and Recreation or designee shall attend all Parks and Recreation Committee meetings in an advisory capacity.

9. Committee Meetings - All Committee meetings shall be on call of the Chair. Agendas shall be either electronically distributed or in print to all alderpersons in advance of the meeting. Alderpersons and staff support shall notify the Chair if they plan to be absent from the meeting or late.

10. Committee Agendas - Committee Agendas are to contain a clear description of each item that will be discussed at the meeting. Resolutions submitted by Alderpersons, and items requiring statutory filing with the Office of the City Clerk, will be referred to a Committee/Commission/Board and be on the agenda and all subsequent agendas until action is taken and is reported to the Common Council.  Departmental operation items will be placed on the committees of jurisdiction agendas by department Directors.

11. Chair Responsibility - All Committee/Commission/Board Chairs are required to vote on all issues presented for vote at their Committees/Commissions/Boards.

12. Reports - All items appearing on the Committee/Commission/Board Agendas shall be reported out to the Common Council. Issues with critical timing shall be so indicated on the report. The vote shall be recorded indicating which members voted nay. All Reports shall have, after the signature of the Chair and the attendance of members, a section called "FOR INFORMATION ONLY". Items from Committee/Commission/Board Agendas that were postponed, tabled, withdrawn or referred to another committee shall be included in this section with a date specific for the item to be acted on and shall not be debatable. Suspension of the Rules (2/3 vote) is needed to move an information item to an action item on any committee/commission report.

13. Committee Recommendation - Recommendations of all Committees shall be approved by the Common Council before going into effect. These recommendations shall include but not be limited to specific rules exempt by the Council, such as Special Class "B" licenses (except if denial is recommended), temporary street occupancy permits, 90 day trial periods, executive budget transfers under $15,000 and lot splits.

14. Ordinance Referral - An Ordinance brought before the Council that is to be referred back shall be referred to the Committee of jurisdiction. 

15.  Committee of the Whole - The Common Council is empowered to act as a committee of the whole for any standing committee, commission or board of the City it has jurisdiction over, except as restricted by State Statutes.

16. Meeting Schedules - No two regularly scheduled Committee/Commission/Board meetings shall start within one hour of any other, except with Common Council approval. All meetings at which action is to be taken shall be held at City Hall, or another noticed location, with the exception of the Police and Fire Commission and the Library Board.

17. Meeting Schedule Changes - Changes in the normal schedule of meetings shall be announced as far in advance as reasonably possible.